Are you an event organizer looking for ways to improve attendee engagement and sustainability? Look no further than the mobile event app and its functionalities like schedule, speakers, sponsors, exhibitors, push notifications, voting, surveys, and Q&A. Learn how to utilize these features for a successful and sustainable event.
In today’s fast-paced world, event organizers face the challenge of keeping attendees engaged and interested throughout their conferences or meetings. Traditional methods such as flyers, brochures, and printed schedules are no longer sufficient in the digital age. To address this issue, mobile event apps have become a popular tool for event organizers to engage their attendees and provide them with all the necessary information in a user-friendly way. In this article, we will explain the following functionalities of the mobile event app – schedule, speakers, sponsors, exhibitors, push notifications, voting, surveys, and Q&A – and provide tips on how event organizers can use them to improve attendee engagement and sustainability.
One of the most essential features of the mobile event app is the schedule. It allows attendees to view the entire agenda of the event, including the date, time, and location of each session. The schedule feature helps attendees plan their day and prioritize which sessions they want to attend.
Here are some tips for event organizers to maximize the benefits of the schedule feature:
- Ensure the schedule is up-to-date and easy to access on the app.
- Provide a brief description of each session so attendees can determine if it aligns with their interests or needs.
- Allow attendees to create their personalized schedule within the app so they can keep track of their selected sessions.
Another important aspect of any event is the speakers. The mobile event app can provide attendees with an overview of the speakers’ biographies, their topics of discussion, and the sessions they will be presenting.
To make the most of the speakers feature, event organizers should:
- Include high-quality photos and a brief description of each speaker’s background and accomplishments.
- Allow attendees to access the speaker’s social media profiles or website so they can connect with them.
- Encourage attendees to rate and leave feedback on the speakers’ presentations to improve future events.
Sponsors and Exhibitors
The mobile event app is an effective way to promote sponsors and exhibitors and provide attendees with a list of participating companies. It allows attendees to easily locate the exhibitors’ booths, learn about their products or services, and connect with them.
Here are some tips for event organizers to optimize the sponsors and exhibitors feature:
- Provide a clear and detailed description of each sponsor or exhibitor, including their logo and contact information.
- Offer exclusive discounts or promotions to attendees who visit sponsor booths or exhibitors.
- Allow attendees to provide feedback on their experience with the sponsors and exhibitors to improve future events.
Push notifications are a powerful tool for event organizers to keep attendees informed and engaged throughout the event. They can be used to announce schedule changes, upcoming sessions, special events, and other important information.
To use push notifications effectively, event organizers should:
- Provide attendees with the option to opt-in to push notifications within the app.
- Use push notifications sparingly to avoid overwhelming attendees.
- Ensure that the information provided in the push notifications is relevant and timely.
Voting and Surveys
Voting and surveys are effective ways to collect feedback from attendees and improve future events. The mobile event app can provide event organizers with a platform to conduct polls and surveys in real-time.
Here are some tips for event organizers to use voting and surveys effectively:
- Provide attendees with incentives such as prizes or discounts for participating in the polls or surveys.
- Ask specific and relevant questions to gather valuable feedback on the event.
- Use the information gathered to improve future events and make data-driven decisions.
The Q&A feature of the mobile event app enables attendees to interact with the speakers and ask questions during the session. This feature promotes engagement and enables attendees to clarify any doubts or queries they may have.
Here are some tips for event organizers to use the Q&A feature effectively:
- Ensure that the speakers are prepared and willing to answer questions from attendees.
- Encourage attendees to submit questions in advance through the app to improve the flow of the session.
- Moderate the questions to ensure that they are relevant and appropriate.
Tips for Event Organizers
In addition to utilizing the features of the mobile event app, event organizers can take other steps to improve attendee engagement and sustainability. Here are some tips:
- Provide eco-friendly alternatives to traditional conference materials, such as digital brochures and online handouts.
- Incorporate interactive activities into the event, such as scavenger hunts or team-building exercises.
- Use social media to promote the event and encourage attendees to share their experiences.
- Provide networking opportunities for attendees to connect with peers and industry professionals.
Do I need to have technical knowledge to use a mobile event app?
No, most mobile event apps are designed to be user-friendly and intuitive, with easy-to-navigate interfaces. However, it’s always a good idea to test the app before the event to ensure that it works correctly.
How can I encourage attendees to download the mobile event app?
Promote the app through various channels, such as email, social media, and the event website. Highlight the features of the app and the benefits of using it, such as personalized schedules and push notifications.
How can I ensure that attendees are using the app during the event?
Encourage attendees to use the app by highlighting its benefits during the opening remarks and providing incentives for participation. You can also create a gamification element within the app, such as a leaderboard or scavenger hunt, to encourage participation.
A mobile event app is a valuable tool for event organizers to engage attendees and provide them with all the necessary information in a user-friendly way. By utilizing the features such as schedule, speakers, sponsors, exhibitors, push notifications, voting, surveys, and Q&A, event organizers can create a successful and sustainable event. With the right planning and execution, a mobile event app can enhance attendee engagement, improve sustainability, and take the event experience to the next level.